Audits
HOW TO START IMPROVEMENT?
Specify Clear
Purpose of Activities
By definition, an audit is an independent assessment of the condition of an organization, system, process or product. During the audit, the compliance of the entity with specific norms, patterns, standards or guidelines is checked. Here the question arises - how to audit the effectiveness of the organization?
Unfortunately, there are no golden guidelines that would guarantee success in running a business. Therefore, before proceeding with the audit, our first step is to understand our Partner's needs. During the audit, the assessment of an organization that wants to increase its efficiency is completely different from that of an organization that is forced to look for savings due to the situation. It will be even different if we have to focus on increasing the level of customer satisfaction. Therefore, the first step before proceeding with the assessment is to clearly define the objective. The situation is completely different in an organization that wants to enter the path of continuous improvement and seeks support in identifying areas for improvement.
Analysis
Current State
Regardless of whether our Partners have a specific goal or want to define it, the first stage is an analysis of the current state, which properly assesses the starting points. This is the first stage in which we can help our clients.
When analyzing the current state, we use a number of analyzes in which we try to answer the question: where are we? At what stages in our processes are there inefficiencies? What business losses are we seeing? How to change our organization in the spirit of Kaizen?
Audit
Audit Components
PROCESS MAPPING
Process mapping will allow you to collect current data on how the company works, what communication paths it has and what are the relationships and expectations between individual departments. This is the starting point for simplifying processes and scaling the organization.
VALUE STREAM MAPPING (VSM)
Value stream analysis (VSM) allows you to know the total transition time and define the constraints that inhibit the organization from increasing profit. This allows you to focus on the entire flow instead of dealing with only local optimizations.
ANALYSIS OF RESOURCE USE
Conducting snapshot observations allows you to assess the use of machines and people and analyze their effectiveness. Thanks to the detailed results, it is possible to determine what fraction of the entire working day is devoted to activities that add value to the customer.
MANAGEMENT SYSTEM OVERVIEW
A very important aspect of management is defining goals and presenting the current state on an ongoing basis. The analysis of the management system during the audit allows you to learn how the organization works on a daily basis - how the goals are cascaded and implemented in the organization, and how the employee motivation system works.
PRODUCT FLOW ANALYSIS
Making a spaghetti diagram allows you to present the physical route that the product travels, and then plan activities aimed at reducing transport.
ASSESSMENT OF IMPLEMENTED SOLUTIONS
Based on the best solutions in business, we verify the level of implementation of individual tools and systems. Thanks to this, it is possible to create detailed recommendations and an action plan for implementation.
Audit
Audit Benefits And Next Steps
A thoroughly conducted audit allows you to understand the situation in which the organization finds itself. If not clearly defined, it allows to define the potential for development and the direction of future improvement actions. Through the effective use of various tools, he identifies areas for improvement. Using our experience, we are able to propose an action plan to the client. If the client is not convinced that he is able to implement our recommendations effectively, we can also support him as part of the project, either as advisors, members or team leaders.
